§ 20-52. Approval of grants-in-aid.

(a)

For purposes of this section, the term "grant-in-aid" shall mean any discretionary disbursement to the city by any public or private entity to support a specific project or program of the city. The term "grant-in-aid" shall not include any payment made to the city in consideration for services or work performed by the city on behalf of another entity, and shall not include grant agreements with the federal government for the airport enterprise fund for airport purposes, provided the agreement does not required any contribution or matching funds from the city's general fund.

(b)

Approval of the council shall be required prior to the acceptance of any grant-in-aid by the city or by any department or agency thereof if:

(1)

The grant-in-aid is for a dollar amount in excess of five hundred thousand dollars ($500,000.00) or, in combination with other grants-in-aid received from the same source for the same project or program in the preceding year, will cause the total amount received to exceed five hundred thousand dollars ($500,000.00);

(2)

The grant-in-aid specifically requires a matching contribution by the city in the form of an expenditure for which a budget and appropriation has not previously been approved by the council, regardless of the amount of the matching contribution; or

(3)

Council approval of the grant-in-aid has been required as provided in subsection (c) of this section.

(c)

On or before the fifth day of each month, the mayor or the mayor's designee shall submit to the president of council or the president's designee a written report listing all applications for grants-in-aid submitted by the city and pending action by the grantor. Each monthly report shall clearly delineate the grant applications that have been added to the list since the last monthly report. The report shall include for each grant application listed therein the name of the grant program, the source of the proposed grant, the requested amount of the grant, a brief description of the purpose for which the grant is sought, and a departmental or agency contact with knowledge of the grant application. The council president or the president's designee shall promptly circulate each monthly report to each member of council. Within thirty (30) days of receipt of the monthly report, the council president may, upon the written request of any member of council, require the mayor to submit for council approval any grant added to the list since the last monthly report. Whenever the council president has communicated such a requirement to the mayor in writing within the 30-day period, the grant in question shall not be accepted by the city or a department or agency thereof unless and until approved by the council.

(d)

Council approval shall not be required for a time extension or other amendment of any contract or other instrument accepting a grant-in-aid as previously approved by council, unless the amendment changes the purpose of the grant-in-aid or requires council approval under any other law.

(e)

The revenues from any grant-in-aid shall be treated as custodial funds of the city to be expended exclusively for the purpose of carrying out the project or program for which the grant-in-aid was given and shall not be subject to appropriation. These revenues shall be deposited into the treasury of the city and credited to the appropriate fund as set forth and described in section 20-18. Upon closing of the grant, any remaining budget balance shall be closed as prescribed by the manager of finance and any unexpended funds shall be transferred to those specific funds described under section 20-18 which supported the grant administration; however, if the terms of the grant will require other treatment, an ordinance closing such grant will direct the unexpended funds. The manager of finance shall make such book and record entries and do such other things as may be necessary to effectuate the requirements of this section.

(Code 1950, § 161.5; Ord. No. 360-97, § 1, 6-9-97; Ord. No. 446-06, § 1, 7-10-06; Ord. No. 473, § 2, 9-10-07; Ord. No. 335-10, § 1, 6-21-10; Ord. No. 117-11, § 1, 2-22-11)