§ 2-390. Monitor access to records and other items.

(a)

The department of safety, police department, sheriff department, and fire department and all employees of those departments shall fully cooperate with the monitor's office by providing the monitor's office, within a reasonable amount of time, complete access to department of safety, police department, sheriff department, and fire department records, information, documents, files, reports, evidence, databases, and all other items, whether in paper, electronic, or other form, that the monitor's office requests in order to perform its duties set forth in the provisions of this Article XVIII, but not including documents protected by the attorney-client privilege or the attorney work product privilege or any document that must not be disclosed to the monitor's office pursuant to federal, state, or local law or federal or state regulation.

(b)

If, in response to a request from the monitor's office records, and/or information cannot be produced at all or produced within a reasonable amount of time, a written explanation, sufficiently detailed for an understanding of why the records and/or documents cannot be produced, shall be promptly provided. The monitor's office shall not be required to pay the department of safety, police department, sheriff department, or fire department for copies of the materials set forth in this section 2-390 including copies of documents previously supplied by the departments, provided that OIM may not use those departments as a printing service to make multiple copies of individual documents.

(c)

The department of safety, police department, and sheriff department shall provide the monitor or his or her designee with an opportunity to participate in any committee or working groups involving external stakeholders convened to draft or revise policies or practices concerning matters within the purview of the monitor's office.

(d)

The department of safety, police department, and sheriff department shall provide the monitor or his or her designee with reasonable notice and an opportunity to make recommendations before implementing an existing or adopting a new substantive policy or practice concerning matters within the purview of the monitor's office. When a policy or practice necessitates an immediate revision or implementation due to a change in the law, the monitor will be notified as soon as practicable about the change.

(Ord. No. 67-15, § 1, 2-23-15; Ord. No. 29-19, § 14, 2-19-19)