§ 20-111. Adjustments to interest accrual date.

(a)

If an invoice is not complete and responsive, the interest accrual date shall be adjusted to reflect the delay between the invoice date and the point in time when the invoice is rendered complete and responsive.

(b)

If an invoice is not complete and responsive the city shall notify the contractor in writing or by documented phone call, facsimile transmission, or e-mail within ten (10) days after the invoice date, or ten (10) days after receipt of the invoice by the city, whichever is later. The contractor shall in that event be required, at its option, to demonstrate to the city that the originally submitted invoice has become complete and responsive, or to resubmit a new complete and responsive invoice, unless the contractor disputes the city's characterization of the original invoice as not complete and responsive, in which case the dispute shall be resolved as set out in subsection 20-113(a).

(c)

If the contractor is not notified within the time specified above, the invoice will be deemed to be acknowledged as complete and responsive unless and until documented notification to the contractor is presented by the city. In that event, the interest accrual date will be extended as set out below.

(d)

The interest accrual date for rendering of interest to the contractor shall be extended and adjusted in the following cases:

(1)

When the invoice is not complete and responsive, the interest accrual date shall be extended by the number of days elapsed between the original invoice date and the date that the contractor, based on its election of remedies:

a.

Demonstrates to the city that the invoice has become complete and responsive; or

b.

Resubmits the complete and responsive invoice to the city.

(2)

When the date of receipt of the invoice by the city, as demonstrated solely by an official city date stamp on the invoice, is more than ten (10) days later than the invoice date, the interest accrual date shall be extended by the number of days elapsed between the original invoice date and such date of receipt of the invoice by the city. If no such official date stamp appears on the invoice, the interest accrual date will be calculated solely on the basis of the invoice date.

(Ord. No. 1121-01, § 1, 12-26-01; Ord. No. 775-07, § 53, 12-26-07; Ord. No. 604-12, § 4, 11-26-12)